Train of Thought

In This Issue:

• Home
• TDS Welcomes Mary Bailey
• What's New in Password Safe?
• Adobe Reader 8
• New Features of Internet Explorer 7
• Data Decisions: Choosing the Right Tool
• Tips for Professional Communication
• Block Out Office Chatter with ChatterBlocker™
• Systems Projects and Problems
• Office Ergonomics
• A Note from Joyce
• Questions & Answers

Questions and Answers

by Rhonda Gray, TDS Training Specialist

Adobe Acrobat 7 Professional

Can I combine two or more documents into one PDF?

Adobe Acrobat 7 Professional allows you to quickly and easily combine two or more documents into one PDF. You don’t even have to convert the documents to PDF format before combining them. To combine multiple documents:

1. Open Adobe Acrobat 7 Professional. (This will not work in Adobe Acrobat Reader.)
2. Using your My Computer window, navigate to the documents you want to combine. If all the documents are located in the same folder, you can select them all at the same time.
3. Right-click your selection and choose Combine in Adobe Acrobat. (If this option is not available, that means Adobe Acrobat 7 Professional is not open. You’ll need to open it before you can proceed.) The Create PDF from Multiple Documents dialog box appears.
4. Repeat Steps 2 & 3 until all documents are in the Files to Combine list .
5. To reorder the files, select a file in the list and click Move Up or Move Down as needed.
6. If you currently have a file open in Acrobat Professional and you want to include it in the list, check Include all open PDF documents in the Create PDF from Multiple Documents dialog box.
7. When you have all the files you need, click OK.
8. Acrobat will convert and consolidate the files into one PDF file. You may see a progress dialog box showing the conversion of the file. Also, if one or more of the files is not a PDF, you may see the source application start and close automatically.
9. When the conversion is complete, the combined PDF file opens, and you are prompted to save the file.

Microsoft Word

I have numerous documents open in Word. Is it possible to save them all at once?

When you have a lot of Word documents open, you don't have to save—or close, for that matter—each document individually. To save all your open documents simultaneously:

1. Press and hold the SHIFT key.
2. On the File menu, click Save All.

If you want to add the Save All command to your toolbar, follow these steps:

1. On the Tools menu, click Customize.
2. On the Commands tab, click File under Categories.
3. Under Commands, drag Save All to the File menu. When the File menu opens, put the Save All command where you want it.
4. Close the Customize dialog box.

You can also close all your open Word documents at the same time. Just follow the steps outlined above, but choose Close All instead of Save All.

Microsoft Excel

The background color I want to use is not available in the Excel color palette. Can I add it?

While you can’t add colors to the Excel color palette, you can modify the existing colors. To do this:

1. Go to Tools > Options and select the Color tab.
2. Select the color swatch you want to modify and click Modify.
3. In the Colors dialog box, select a predefined color on the Standard tab or click the Custom tab to create your own color.
4. When you have the color you want, click OK.
5. Repeat for each color swatch you want to modify.
6. When you’re finished, click OK.

Your modified color palette will be saved as part of that workbook. Any new workbooks you create will contain the default color palette. You can create different color palettes for different workbooks. You can also copy color palettes from one workbook to another.

Return to top